Managing your organisation's people, tools, and time can lead to budget overruns, project delays, and frustrated teams. Use a resource breakdown structure to keep your projects on track.
A resource breakdown structure (RBS) is a project management tool that visually categorises the people, tools, hours, and budget required to complete a project. Created during project planning, it provides a clear, systematic approach to managing resources.
Unlike a simple list, an RBS uses a visual chart to show exactly who and what is needed, improving resource utilisation and preventing setbacks like understaffing and missed deadlines.
Here’s a simple resource breakdown structure example:
Say you’re planning a website redesign project for a client. Your RBS would break down:
Departments involved (e.g., web development, design, copywriting)
Key people for tasks (e.g., lead developer, lead designer, senior copywriter)
Time required (e.g., 10 hours per week or 40 hours total)
Software and hardware (e.g., Figma, Webflow)
Budget for tasks (e.g., wireframe creation) and the overall project
Monitor your project
A detailed resource breakdown structure is an important step in successful project planning. But no plan is foolproof. So you need the ability to monitor your project (and any changes) in real time.
Use Company Name to thoughtfully manage your key resources throughout the entire project lifecycle, from quote to cash.
